Pabian Law, LLC is a law firm representing companies and organizations across North America in visa and immigration matters with a special focus on assisting companies, seasonal businesses, and those in the sports and entertainment fields.  We are located in Framingham, Massachusetts, 15 miles west of Boston and minutes from the Mass Pike and Route 9.

Pabian Law is looking for an Assistant to the Managing Partner to join our great team!

We have an immediate opening for an Assistant to the Managing Partner.  This individual will efficiently assist in administrative duties as described below.  Strong attention to detail and a commitment to excellence are essential to the success of this individual.

Duties and Responsibilities:

  • Extensive calendar management, including scheduling meetings and events
  • Travel with the Managing Partner to appointments, driving a company vehicle. Some travel may require overnight stays
  • Assist the Managing Partner in preparing for client meetings
  • Assemble client meeting documents
  • Create and maintain physical and electronic files
  • Copy, scan, and assemble outgoing petitions as needed
  • Assemble client retention files
  • Complete conflict checks and open new matters
  • Handle incoming calls
  • Organize travel needs and prepare complex travel itineraries
  • Assist with tasks as assigned

Qualifications:

  • Proficient in Microsoft Office
  • Strong Writing and Computer Skills
  • Motivated, highly organized, detailed oriented
  • Ability to work effectively in a fast paced office environment
  • Present a calm, confident presence
  • Able to maintain a high degree of confidentiality
  • Excellent driving record
  • This position requires the candidate’s ability to rent a car and be listed on the firm’s automobile insurance policy

Pabian Law is looking for a Junior Paralegal to join our great team!

The Junior Paralegal is responsible for completing assignments as assigned by attorneys and paralegals.  This involves drafting attorney cover letters, exhibit lists, and other supporting documentation and using templates to draft visa, green card, citizenship, and other immigration petition forms.

Duties and Responsibilities:

  • Coordinate with attorneys, other immigration paralegals, and administrative staff to ensure that work is completed prior to deadlines assigned by attorney
  • Continually monitor all assigned cases for “red flags” (missing, inaccurate or incomplete documentation, etc.) and report them to attorney
  • Maintain an accurate status list of all open matters and continually take action to move them forward
  • Review supporting documents provided by clients and ensure that they contain the required information
  • Discuss deficiencies in supporting documentation provided by clients with attorney
  • Edit documents provided by client (to be reviewed and approved by attorney)
  • Use templates and outlines to draft Request for Evidence responses
  • Draft process checklists, questionnaires, and best practice guides
  • Timely follow-up with clients to ensure that cases move forward and deadlines are met
  • Ensure that cases are receipted in immigration software program and continue to update software throughout life of case from initiation to approval
  • Correspond with clients regarding case status and non-legal questions involving their cases (ex: what additional documents are needed/case status/etc.)
  • Understand the workflows used by Pabian Law and, when necessary, suggest changes in workflows that result in increased efficiency
  • Maintain an overall knowledge of Pabian Law’s protocols, best practices, and types of clients/cases
  • Daily copying and scanning
  • Maintain a client status list

Qualifications:

  • Bachelor’s degree required
  • Strong writing ability
  • Strong analytical skills
  • Ability to efficiently and correctly generate high quality work for attorney and clients
  • Ability to multitask and quickly move from assignment to assignment depending on workload and deadlines
  • Ability to continually manage multiple deadlines across numerous projects
  • Ability to thrive in fast-paced and team oriented environment
  • Good client interaction skills
  • Proficient in Microsoft Office

We have an immediate opening for an Administrative Assistant.  This individual will efficiently assist in administrative duties as described below.  Strong attention to detail and a commitment to excellence are essential to the success of this individual.

Pabian Law is looking for an Administrative Assistant to join our great team!

Duties and Responsibilities:

  • Process and scan documents to be entered into our digital database
  • Create and maintain physical and electronic files
  • Send email reminders through our digital database 3 months prior to the expiration of an approval
  • Copy, scan, and assemble outgoing petitions as needed
  • Assemble client retention files
  • Complete conflict checks and open new matters
  • Locate files as needed
  • Handle incoming calls
  • Manage phone auto attendant schedule and maintenance
  • Maintain postage meter
  • Maintain office supply inventory
  • Assist with tasks as assigned

Qualifications:

  • Proficient in Microsoft Office
  • Strong Writing and Computer Skills
  • Motivated, highly organized, detailed oriented
  • Ability to work effectively in a fast paced office environment
  • Present a calm, confident presence to our staff and clients

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Please send a cover letter, resume, and writing sample to Janet Flagg at janet@pabianlaw.com.