Pabian Law, LLC is a law firm representing companies and organizations across North America in visa and immigration matters with a special focus on assisting companies, seasonal businesses, and those in the sports and entertainment fields.  We are located in Framingham, Massachusetts, 15 miles west of Boston and minutes from the Mass Pike and Route 9.

Pabian Law is looking for an Executive Assistant to join our great team!

The Executive Assistant is responsible for administratively supporting the Managing Partner, managing his schedule and appointments, and completing projects as assigned.

Job Duties:

  • Manage the Managing Partner’s appointment and travel schedule
  • Filter emails and sort by importance, alerting the Managing Partner with regards to time sensitive matters
  • Closely monitor the Managing Partner’s calendar, flag any conflicts and resolve conflicts
  • Ensure that the Managing Partner is fully prepared for client meetings
  • Act as a liaison between the Managing Partner and the Legal and Operations teams, prioritizing work flow
  • Complete projects as assigned
  • Maintain an overall knowledge of Pabian Law’s protocols, best practices, and types of clients/cases

Qualifications:

  • Bachelor’s degree required
  • Strong writing ability
  • Strong analytical skills
  • Ability to efficiently and correctly generate high quality work for attorney and clients
  • Ability to multitask and quickly move from assignment to assignment depending on workload and deadlines
  • Ability to continually manage multiple deadlines across numerous projects
  • Ability to thrive in fast-paced and team oriented environment
  • Good client interaction skills
  • Proficient in Microsoft Office

Please send a cover letter, resume, and writing sample to Janet Flagg at janet@pabianlaw.com.

Pabian Law is looking for a Junior Paralegal to join our great team!

The Junior Paralegal is responsible for completing assignments as assigned by attorneys and paralegals.  This involves drafting attorney cover letters, exhibit lists, and other supporting documentation and using templates to draft visa, green card, citizenship, and other immigration petition forms.

Duties and Responsibilities:

  • Coordinate with attorneys, other immigration paralegals, and administrative staff to ensure that work is completed prior to deadlines assigned by attorney
  • Continually monitor all assigned cases for “red flags” (missing, inaccurate or incomplete documentation, etc.) and report them to attorney
  • Maintain an accurate status list of all open matters and continually take action to move them forward
  • Review supporting documents provided by clients and ensure that they contain the required information
  • Discuss deficiencies in supporting documentation provided by clients with attorney
  • Edit documents provided by client (to be reviewed and approved by attorney)
  • Use templates and outlines to draft Request for Evidence responses
  • Draft process checklists, questionnaires, and best practice guides
  • Timely follow-up with clients to ensure that cases move forward and deadlines are met
  • Ensure that cases are receipted in immigration software program and continue to update software throughout life of case from initiation to approval
  • Correspond with clients regarding case status and non-legal questions involving their cases (ex: what additional documents are needed/case status/etc.)
  • Understand the workflows used by Pabian Law and, when necessary, suggest changes in workflows that result in increased efficiency
  • Maintain an overall knowledge of Pabian Law’s protocols, best practices, and types of clients/cases
  • Daily copying and scanning
  • Maintain a client status list

Qualifications:

  • Bachelor’s degree required
  • Strong writing ability
  • Strong analytical skills
  • Ability to efficiently and correctly generate high quality work for attorney and clients
  • Ability to multitask and quickly move from assignment to assignment depending on workload and deadlines
  • Ability to continually manage multiple deadlines across numerous projects
  • Ability to thrive in fast-paced and team oriented environment
  • Good client interaction skills
  • Proficient in Microsoft Office

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Please send a cover letter, resume, and writing sample to Janet Flagg at janet@pabianlaw.com.